Customers using Occy portal – privacy policy
Customers (the data controller) logging in and using the Occy portal will be doing so in line with the signed Subscription Agreement and Data Processing Agreement (DPA). If you wish to refer to the Subscription Agreement or the DPA then please contact your system administrator.
Candidates using Occy portal – privacy policy
This policy explains:
- What information is collected during the application process and why its collected
- How that information is used
- How to access and update that information
Types of information collected
This policy covers the information you share in the Occy platform during the application process including:
- Your name, address, email address, telephone number and other contact information
- Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education or other information you provide in support of an application
- Information from interviews and phone-screenings you may have if any
- Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences
- Details of how you applied for the position you are applying for
- Any sensitive and/or demographic information obtained during the application process such as gender, information about your citizenship and/or nationality, medical or health information and/or your racial or ethnic origin. This information will be anonymised and used for statistical analysis and will not be personally identifiable.
- Reference information and/or information received from background checks (where applicable), including information provided by third parties
- Information relating to any previous applications you may have made to the hiring organisation via Occy (a brand of Smart Recruit Online Ltd)
How your information is used
Your information will be used by the hiring organisation in the Occy platform for the purposes of carrying out the application and recruitment process which includes:
- Assessing your skills, qualifications, and interests against all relevant career opportunities
- Communications with you about the recruitment process and/or your application(s)
- Complying with applicable laws, regulations, legal processes or enforceable governmental requests
- Your information will also be used to protect the rights and property of our users, applicants, candidates, employees or the public as required or permitted by law.
- If you are offered and accept employment with the hiring organisation, the information collected during the application and recruitment process may become part of your future employment record and be migrated across to the new employer’s own internal HR Systems.
- Employers may seek your permission to conduct reference and/or background checks via the Occy system and this information will subsequently be processed and stored securely within your application records.
Who may have access to your information
- The data controller (the hiring organisation) – the employees and contractors of the hiring organisation that is posting the job advert
- The data processor – the employees and contractors of Occy (a brand of Smart Recruit Online Ltd)
- Occy and the hiring organisation both take appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process
- It is your own responsibility to obtain consent from external referees before providing their personal information
Updating your information:
Should you wish to update your information, instigate your right to erasure or see what information is held about yourself, you can contact us directly by either calling 01908 268 362 or email [email protected] and we will be pleased to assist you.
Changes to this Policy
We may change this policy from time to time. We will post any changes to this policy on this policy section of our website.